Optimise

Q: How is work prioritised?

Every engagement begins by agreeing your priorities and roadmap. We work collaboratively to tackle the highest-impact initiatives first, adapting as your business needs evolve.

Q: Is there a minimum engagement length?

Optimise is designed as an ongoing partnership rather than a one-off project. Most engagements begin with a multi-month commitment, and we'll recommend the right approach based on your priorities and goals.

Q: What can we use our time for?

Optimise engagements are flexible and can cover reporting, process design, workflow optimisation, automation, interview frameworks, governance, system configuration and strategic Recruitment Operations initiatives.

Q: What if our priorities change?

That's exactly what Optimise is designed for. As new priorities emerge, we'll adjust the roadmap and focus on the work that will deliver the greatest value to your team.

Q: Can we increase our capacity if needed?

Yes. If your requirements change, we can increase your level of support or move you to a different engagement, subject to availability.

Q: Do we need to have completed an implementation with you?

No. We regularly work with organisations that already use Ashby and need support optimising their recruitment operations. Whether your system was implemented by us or another partner, we can help.

Strategic RecOps Support

Flexible advisory engagements that give you access to senior Recruitment Operations expertise, exactly when you need it. Whether you're improving reporting, streamlining processes, designing scalable hiring workflows or tackling strategic projects, you'll have an experienced partner embedded in your team.

Momentum

Ideal for smaller teams or focused priorities. Gain dedicated Recruitment Operations support to improve reporting, optimise processes, implement best practices and deliver high-impact projects.

Minimum term2 months

Dedicated capacity5-10 hours per week

Response time1 business day

From

£4,000$5,500+ VAT per monthper month

Acceleration

Fractional

Built for organisations that need embedded Recruitment Operations leadership. Provide strategic direction, lead complex programmes and drive operational excellence across the entire recruitment function.

Minimum term2 months

Dedicated capacity20+ hours per week

Response timePriority same business day

From

£12,800$17,200+ VAT per monthper month

Every engagement is tailored to your organisation's needs.
The investments shown above represent the starting point for each engagement level.
Longer-term engagements will benefit from preferential pricing.
Final investment is confirmed following discovery based on your required level of support, dedicated weekly capacity and engagement term.

Fixed-Fee Projects

Defined scope. Predictable outcomes.

Fixed-fee projects are scoped engagements with defined deliverables, timelines and investment. Each project is built around outcomes — not hours — so you always know what you're getting.

Ashby Implementation

Expert-led Ashby implementations designed to get you live correctly, quickly and with the configuration you'll actually use. Three tiers to match your complexity and timeline.

Tier 01

Guided Implementation

Structured implementation support for lean teams who want expert guidance but are comfortable doing some of the work themselves.

Weekly capacityUp to 10 hours

Duration8-10 weeks

Ideal forStartups, early-stage teams

£8,000$10,675+ VAT

Tier 02

Accelerated Implementation

Full-service implementation with faster delivery. Expert-led from discovery through to go-live, including workflow design, training and reporting setup.

Weekly capacityUp to 15 hours

Duration10-12 weeks

Ideal forScale-ups, Series A–C

£15,000$20,016+ VAT

Tier 03

Enterprise Implementation

High-complexity, multi-entity implementations for larger organisations with custom workflows, integrations, governance requirements and team enablement needs.

Weekly capacityUp to 20 hours

Duration12-16 weeks

Ideal forEnterprise, multi-entity orgs

£25,000+$33,361++ VAT

Other Fixed-Fee Projects

Scoped projects across reporting, assessment and workflow design. Each delivered to a defined brief with clear outcomes.

Reporting & Analytics Build

Build the reports and dashboards that actually drive decisions.

Design and implement reporting frameworks, dashboards and executive reporting that give your business genuine visibility into hiring performance.

Who it's for

Talent teams who lack reliable reporting, struggle to build executive-level insight from their hiring data, or want to create a single source of truth for hiring metrics.

What's included

Requirements gathering with key stakeholders

Reporting framework design (metrics, cadence, owners)

Dashboard design and build in Ashby or connected tools

Executive reporting templates and narrative guides

Team enablement to maintain and interpret reports

Example deliverables

Dashboard designReporting frameworksExecutive reportingMetrics definitionsEnablement session

Pricing from £5,000 + VAT.Final scope and investment confirmed after a brief discovery conversation — complexity varies based on data sources, tooling and stakeholder requirements.

Assessment Framework Design

Build structured, consistent and defensible hiring assessments.

Design the competency frameworks, interview structures and scorecards that help your team evaluate candidates consistently — and make better decisions, faster.

Who it's for

Growing teams where interview quality and consistency is a problem — hiring managers making gut-feel decisions, no shared evaluation framework, or inconsistent candidate experience across roles.

What's included

Competency framework design (role-level or function-wide)

Structured interview guides per stage

Scorecards and rubrics for consistent evaluation

Calibration guides for hiring teams

Interviewer training and enablement

Example deliverables

Competency frameworksInterview guidesScorecards & rubricsCalibration guidesInterviewer training

Pricing from £4,000 + VAT.Scope depends on number of roles, functions, or interview stages to be designed. Discussed and confirmed at discovery.

Workflow & Process Design

Design the hiring workflows your team will actually follow.

Map, design and implement end-to-end hiring workflows — from headcount approval to offer acceptance — that reduce friction, eliminate ambiguity and support governance.

Who it's for

Teams where hiring process ambiguity is creating delays, inconsistency or compliance risk — particularly around offer management, headcount governance and cross-functional handoffs.

What's included

Process mapping and current-state documentation

Future-state design and stakeholder alignment

Offer process and approval workflow design

Headcount approval governance framework

Implementation support and team enablement

Example deliverables

Process mapsOffer process designHeadcount approvalsHiring workflowsGovernance processes

Pricing from £3,500 + VAT.Scope confirmed after an initial brief to understand which workflows are in scope and the level of complexity involved.

Common questions about Optimise

How is work prioritised?

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Is there a minimum engagement length?

+

What can we use our time for?

+

What if our priorities change?

+

Can we increase our capacity if needed?

+

Do we need to have completed an implementation with you?

+

Let's unlock more from your recruitment operations.

Book a discovery call to discuss your priorities and we'll recommend the right Optimise engagement for your team.

BOOK A DISCOVERY CALL

Optimise

Choose Your Currency

Momentum

Acceleration

Fractional

Defined scope. Predictable outcomes.

Ashby Implementation

Guided Implementation

Accelerated Implementation

Enterprise Implementation

Other Fixed-Fee Projects

Build the reports and dashboards that actually drive decisions.

Who it's for

What's included

Example deliverables

Build structured, consistent and defensible hiring assessments.

Who it's for

What's included

Example deliverables

Design the hiring workflows your team will actually follow.

Who it's for

What's included

Example deliverables

Common questions about Optimise

Let's unlock more from your recruitment operations.